New York State Education Department (NYSED) - New York State Archives
01/14/20 5:00 PM Electronic Submission and Postmarked by Date
Grants of up to $25,000 to New York nonprofit organizations, professional associations, archives, historical societies, libraries, colleges, and universities to document the State's historical and cultural resources that are related to traditionally underrepresented groups. Applicants are advised that the prequalification required prior to proposal submission may take up to a few weeks to complete. Funding is intended to support projects that survey, identify, collect, arrange, describe, and make available materials about the people, events, and conditions in New York.
Documentary Heritage Program (DHP) grants are designed to build a more comprehensive and equitable documentation of New York State’s history and culture.
There are two DHP Grant Project Types: “Documentation” and “Arrangement & Description.”
I. Documentation Projects: Documentation projects identify and collect unique, original source materials about the people, groups, events, and/or on the political, economic, and social conditions in New York, to pave the way toward making these materials accessible to all. A Documentation project typically consists of three phases (each phase typically requiring one year) —planning, surveying, and collecting—and usually takes at least two years to complete. Because DHP grant projects must be completed within one year, a multi-phase documentation project would require at least two grant applications. For full details about Documentation Projects, see http://www.archives.nysed.gov/common/archives/files/dhp_grant_guidelines_2020-2021_1.pdf#page=9.
II. Arrangement & Description Projects: Arrangement & Description projects allow organizations to gain physical and intellectual control over materials held in historical records repositories. Arrangement is the process of analyzing and then organizing materials with respect to their provenance and original order, to protect their context and to achieve physical control over the materials. Description is the process of recording details about the formal elements of a record or collection of records, such as creator, title, dates, extent, and contents, to facilitate the collection’s identification, management, and understanding. The objective of archival description is the creation of access tools (typically finding aids) to assist users in discovering desired records. For full details about Documentation Projects, see http://www.archives.nysed.gov/common/archives/files/dhp_grant_guidelines_2020-2021_1.pdf#page=11.
Topical Priorities: The New York State Archives has identified and prioritized four specific topical areas for DHP funding in order to ensure that the DHP addresses the New York State Historical Records Advisory Board’s mandate to identify, survey, collect, and make available historical records that relate to underdocumented groups or subjects. These topics are listed in Priority Level 1 below.
A. Economic Change
B. Military History
C. New York Communities:
D. Social Reform and Activism
Other Under-Documented Topics in New York State History
GrantWatch ID#: 168960
Grants will be made in amounts up to $25,000.
For Documentation Projects, multi-year projects will require annual, competitive applications for funding.
- July 1, 2020: Grant projects may start contingent on final administrative approval.
- June 30, 2021: All work on grant projects must be completed.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Mail forms to:
Documentary Heritage Program
New York State Archives
9C71 Cultural Education Center
222 Madison Avenue
Albany, NY 12230
Send an NOI to DHS@nysed.gov.
Send questions to:
USA: New York City; New York