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Child and Adult Care Food Program (CACFP)

Grant to a New York Technology Services Vendor to Update
the Software System for a State Nutrition Program

Agency Type:

State

Funding Source:

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New York State Department of Health (DOH)

Deadline Date:

08/28/19 4:00 PM ET Receipt

Description:

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Grant to a New York technology services vendor to update the software management system used by a state nutrition program. Funding is intended to support the provision of a modernized, efficient technological solution that will retain existing software functionality, optimize operational efficiencies, and support evolving program needs.

The Child and Adult Care Food Program (CACFP) is a nutrition education and meal reimbursement program helping providers serve nutritious and safely prepared meals and snacks to children and adults in day care settings each day across the country. The New York State Department of Health implements the CACFP at the state level.

The current system, the NYS CACFP Information and Payment System (CIPS), handles the application and processing of claims for reimbursement to approximately 1,400 sponsoring organizations. CIPS has been in use for almost a decade and was built on technology that is reaching obsolescence.

As the CACFP continues to evolve, the Department needs a technical solution to efficiently and effectively support the CACFP’s expanding needs. In addition, the CACFP systems will continue to change and the contractor is expected to reevaluate the current state to see if any changes have occurred for consideration during the design of the solution.

For a description of goals and objectives of the needed System Modernization, see https://www.health.ny.gov/funding/rfp/20007/20007.pdf#page=7.

GrantWatch ID#:

GrantWatch ID#: 186210

Number of Grants:

It is the Department’s intent to award one (1) contract from this procurement.

Term of Contract:

Anticipated Contract Start Date: January 6, 2020

This contract term is expected to be for a period of eight (8) years, plus two (2) optional one-year renewals.

Additional Eligibility Criteria:

The New York State Department of Health is seeking competitive proposals from technology services vendors to provide services and a technical solution. The Department will accept proposals from organizations with the following types and levels of experience as a prime contractor*:

- The Bidder must have a minimum of three (3) years’ experience developing a web application(s) for a nutrition program(s);
- The Bidder must have a minimum of three (3) years’ experience implementing a web application(s) for a nutrition program(s);
- The Bidder must have a minimum of three (3) years’ experience providing technical assistance services for a nutrition program application(s).

Experience acquired concurrently is considered acceptable. Preference will be given to a Bidder who possesses experience implementing web applications for the Child and Adult Care Food Program.

*For the purposes of this RFP, a prime contractor is defined as one who has the contract with the owner of a project or job and has full responsibility for its completion. A prime contractor undertakes to perform a complete contract and may employ (and manage) one or more subcontractors to carry out specific parts of the contract.

Pre-Application Information:

Schedule of Events:

- Issuance of Request for Proposals: June 11, 2019
- Deadline for Submission of Written Questions: Questions Due By June 28, 2019 at 4:00 p.m. ET
- Responses to Written Questions Posted by the Department: On or About July 26, 2019
- Deadline for Submission of Proposals: Proposals Due On Or Before August 28, 2019 at 4:00 p.m. ET
- Anticipated Contract Start Date: January 6, 2020

The complete proposal must be received by the Department, no later than the Deadline for Submission of Proposals.

There will be an opportunity available for submission of written questions and requests for clarification with regard to this RFP. All questions and requests for clarification of this RFP should cite the particular RFP Section and paragraph number, where applicable, and must be submitted via email to the CACFP (see Contact Information below) no later than the Deadline for Submission of Written Questions.

Bidders susceptible to an award will be invited to an in-person presentation to the Technical Evaluation Committee to address the topics defined. Each bidder who is susceptable to an award will be invited to present at the offices of the New York State Department of Health, Division of Nutrition. Bidders should be prepared to travel to Albany, New York to conduct their presentation within approximately two (2) to three (3) weeks after notification. Each invited bidder will have two (2) hours to address the relevant topics during their presentation.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Designated contact to whom all communications attempting to influence the Department of Health’s conduct or decision regarding this procurement must be made:

Elizabeth Wood
Bureau of Contracts
New York State Department of Health
Corning Tower, Room 2827
Albany, NY 12237
518-474-7896
elizabeth.wood@health.ny.gov

Proposals must be submitted, by U.S. Mail, by courier/delivery service (e.g., FedEx, UPS) or by hand in a sealed package to:

Department of Health (RFP # 20007)
Attention: Karen Trbovich, CACFP Security, Technology and Reporting Services
150 Broadway, Room 650
Albany, NY 12204

All communications related to the submission of written proposals, written questions, pre-bid questions, and debriefings must be directed to Karen Trbovich, Bureau of Child and Adult Care Food Program/Center for Community Health/Division of Nutrition at:

800-942-3858
CACFPfiscal@health.ny.gov

Funding or Pin Number:

RFP #20007

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York

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