New York State Department of Health (DOH)
08/28/20 4:00 PM ET
Contract for services to a New York nonprofit organization, for-profit, or government entity to provide monitoring services for State early intervention providers. The grantee will evaluate providers serving children with disabilities, from birth through three years, and their families. Priority will be given to applicants who have experience related to assessing and evaluating programs providing developmental services to young children.
Scope of Work
For purposes of the RFP, the Department has established a target number of deliverables per deliverable category. This target is based on past monitoring experience and the current demographics of the approved provider community.
Early Intervention Monitoring Reviews: The Contractor will follow protocols and use monitoring tools developed in conjunction with the Department to conduct Monitoring reviews and develop draft responses to all Corrective Action Plans.
Corrective Action Plan Reviews: The Contractor will be responsible for receiving via email or mail and systematically tracking and screening all Corrective Action Plans (CAPs) received from municipalities and providers resulting from the associated types of reviews. The Contractor will review and develop draft responses to all CAPs and will send all draft provider CAP responses to the Department.
Early Intervention Monitoring Data: The Contractor will be responsible for hosting a secure application/database at their business location for collecting and maintaining monitoring data. This includes providing all hardware and equipment needed to support and maintain the monitoring data application. The Department requires that the Contractor have the ability to modify the application as required. The Contractor will be expected to work with the Department, throughout the life of the contract, to adjust and improve the data application based on clarifications and new or revised program regulations and requirements. The Contractor will be expected to provide for an orderly and controlled turnover of the data application to either the Department or a successor Contractor at the end of the contract period, without disruption of report generation, provision of monitoring reviews, or any other contract activity.
Early Intervention Administrative Services and Supports: The Contractor must immediately, within two business days, communicate, in writing, to the Department any provider or municipal situations that are identified during monitoring that have the potential for imminent danger for children and/or their families receiving services, or that may indicate inappropriate fiscal practices. The Contractor will schedule meetings with the Department and the Program Manager at least two days each month in the first year of the contract, and a minimum of one day each month thereafter, to coordinate and evaluate the progress of contract deliverables and resolve outstanding problems as identified by the Department.
GrantWatch ID#: 160144
It is the Department’s intent to award one (1) contract from this procurement.
This contract term is expected to be for a period of five (5) years.
Anticipated Contract Start Date: April 1, 2021
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Proposals must be submitted, by U.S. Mail, by courier/delivery service (e.g., FedEx, UPS, etc.) or by hand as noted below, in a sealed package to:
Department of Health (RFP # 20047)
Attention: MaryJo Polfleit
NYS Department of Health
Corning Tower, Empire State Plaza Room 859
Albany, NY 12237
All questions and requests for clarification of this RFP should cite the particular RFP Section and paragraph number where applicable and must be submitted via email to EI-PMQIS@health.ny.gov.
Allowable contact for communications related to the submission of written proposals, written questions, pre-bid questions, and debriefings:
Email Address: firstname.lastname@example.org
USA: New York City; New York
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